it cost management of the implementation process _4840

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it cost management of the implementation process
 
 
Cost management in the actual implementation process generally divided into three areas, namely the planning phase, primarily to prepare for the implementation of IT accounting, accounting system and account for the development of IT system planning, and implementation of IT to conduct a feasibility study of accounting. This stage usually takes 3-6 months, IT organizations, the larger the more complex organizational structure, the easier access to the underlying data, the shorter the time spent. Second, IT accounting system implementation phase. This stage is mainly to prepare the data; selection, installation, testing software; debugging system, a monitoring system is running and so on. Generally time-consuming for 6 months or more time, which depends mainly on the implementation of the necessary data and tools, if the information is readily available, the implementation of advanced tools, appropriate time will be shorter if needed. Third, the actual operation of IT accounting systems using the stage. This phase is mainly accounted for the cost of providing IT services and corresponding fees, check the validity of such data, and on this basis difference analysis, the amendment IT accounting system.   Planning stage   team building and organizational relationships   in the planning phase to the first team set up a good IT accounting system. The whole team should be composed of the following:   general manager of information systems organizations, senior manager of finance     IT service charges customers   IT Service Management staff   IT financial management, IT service management is an integral part of a permanent department responsible for construction, operation and maintenance of IT accounting systems (including budgeting, accounting, charging), and IT services management of other processes have the same status. IT Finance Manager reports directly to the IT service management. If the small size of the organization, not only the financial sector based IT, IT cost management in general by the Organization's financial sector and the IT services sector share the burden. In any case,You are not allowed to view links. Register or Login, IT accounting by the IT department, IT department as it is to ensure the achievement of organizational objectives.     Feasibility study the feasibility of the project is the need to be reasonable. Issues such as analysis and appraisal. Implementation of cost management for IT services is necessary, with or without the possibility of realization, the implementation and cost management is cost-effective, the planning stage is the question to be answered. The main work includes a feasibility study:   determine who needed the implementation of cost management, financial, and material resources;   other departments as defined in the financial and organizational boundaries;   Quantitative analysis of the implementation of IT costs and benefits of cost management to evaluate the reasonableness;   charging policy proposals put forward;   preliminary implementation plan, plans should include: cost analysis, IT Accounting toll system design, implementation and evaluation of implementation;   implement IT accounting evaluation tools (including a variety of books, computing, storage);   risk analysis, accounting that may affect the successful implementation of IT factor analysis to identify sensitive factor to control precautions.     Cost management implementation in the fiscal year to implement any time. But this does not mean that the accounting systems to establish IT cost data can be any time period, generally require a year of cost data to estimate unit costs for each cost value. When the data can not be a year, usually we have to complement the data through the forecast, but to pay attention to the forecast data can be tested, by examining the data before they can use, otherwise the risk is greater. This stage of the work:   system implementation preparations: these include:   preparation of documentation, mainly IT accounting system, document preparation, preparation of user manuals, manuals and work record IT financial management staff working guides.   Staff training: IT accounting system for each employee must be properly trained. The original IT staff to strengthen the training of accounting knowledge and skills, understanding of accounting principles and essence; for the original finance staff will have to strengthen the IT knowledge and skills training. IT through training so that all can understand the financial management of IT service management accounting principles and the basic principles of the process.   Establishment of cost centers or profit centers: the Centre under the policy needs to establish liability, the establishment of the appropriate responsibility center form. If you focus on examining the costs of IT services and expenses, IT services revenue is not formed or not assessing their income situation, you can set up cost centers. If the IT service sector is seen as a separate organizational unit to measure its operating results for a certain period - profit IT services can be established as profit centers.   Establish data collection mechanisms: the implementation phase of the required information, including: workload, types of services, customers, costs, resources, stock, etc., to establish the data collection points. Workload and type of service data can be obtained from the capacity management database, cost, resources, accounting and inventory data can be obtained configuration management.   Selection, installation, debugging software: Select a feasibility study proved to be feasible after the software purchased and installed to a variety of possible data and operating conditions on the testing procedures, identify problems to be modified so that it completely meet the design requirements.   Test run: In the first trial run before the formal operation of IT accounting system, so that before one can be reminded in service charges to use IT resources to large, adjust the amount of their IT resources and attitudes; the other hand, cost accounting and charging system may have some defects found by test run after the correction, to ensure that accounting and payment system IT technology fair and credible. At the same time to accumulate some experience.     Formal operations stage of formal operations is the collection system is mainly produced in a day and charges the cost of data and found differences, analysis of survey differences, treatment differences.   Found that accounting differences   IT staff will be monthly, to the actual data and the corresponding budget, plan data compared to determine the difference, find exceptions. These comparative data, including costs, benefits, workload and service level.      Difference between analyzing the survey analysis is to determine the amount of difference, be broken down into various different projects and investigations in this place on the basis of the specific reasons for the differences and make analysis report. Only through research, the cause, and clarifying the responsibility to take corrective action to reduce the cost effectiveness of receipt.   Differences occur for many reasons, can be divided into three categories:   executor of reasons, including mistakes, no experience, low level of technology, poor sense of responsibility, not collaboration;   unreasonable goals, including the original goals set too high or too low, or changes in circumstances such as the target is no longer applicable;   actual cost accounting problems, including data logging, processing and aggregation errors, deliberate fraud and so on. Only through research, to find the specific reasons, and for reasons to take corrective action.     Processing differences between the different treatment for different.   Cost differential treatment: When the actual cost higher than budgeted costs, the general, IT departments will shift higher costs to customers, in particular, the cost difference is due to the special services to customers caused The. However, this difference is the management of accounting staff focus on IT, we can not indefinitely increase the cost of transfer to their customers, because customers may therefore choose other suppliers.   Income differences between treatment: negative difference between income decline, IT accounting personnel to analyze the reasons, if the budget is too high workload may be adjusted due to the workload, if it is caused by the high cost of service revenue decreased IT accounting staff to seek to reduce costs and improve efficiency way. If it is service pricing is too low, you can adjust pricing.   Differences in treatment level of service: general by the difference in service level management departments to deal with the problem.   Handle the workload differences: changes in workload will have two problems: First, the increased workload Who paid? Second is how to pay? If the reasons for the accident, the workload increased customer service, IT accounting staff to consider whether the ability of IT departments to meet, if possible, to discuss fees with clients, but also take into account other customers agree, as a customer increase in workload could damage services to other customers. So generally the service level management involvement.     Control and reporting to ensure the effectiveness of IT services, accounting, financial management personnel to monitor and control the operation of IT accounting system, accounting on a daily basis, monitor the management fees , submitted to IT service management department of management reports.     Management reports monthly or quarterly management reports to the general IT service management to the IT department or senior management of the Committee, mainly including the IT service costs and income and balance sheet summary and so on.   Management Report Management Report format   there is no uniform standard format, but generally the following categories:   1. To provide the IT service management reports. Relatively simple general content of such reports, including:   customers in the fiscal year in IT related costs;   cost estimates are consistent with the expected pay?   The current charging policy and the IT accounting methods;   IT departments on how to increase investment services;   between actual and budget for any differences caused by the reasons for these differences and IT departments to take appropriate measures.   2. IT service management to the report include:   IT services, the total costs and benefits;   IT unit of each cost analysis (by IT departments, platforms, or other relevant units);   cost of cost management system itself and the problems;   future investment plans;   channel analysis of cost reduction.   Good management report should satisfy the requirements of   report should be consistent with their areas of responsibility;   information reported to fit the needs of users;   time of the report to comply with control requirements;   presented the report to be concise, clear and practical.